MedEdPublish - General Terms & Conditions

Version 01: July 2018
Please note that these General Terms and Condition of MedEdPublish are designed to conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, Updated December 2017, available at:

1. Overall

The MedEdPublish website is an initiative of, and run by, the Association of Medical Education in Europe (AMEE).  AMEE is a registered charity, located at 12 Airlie Place, Dundee, DD1 4HJ, United Kingdom.
These Terms and Conditions shall be governed by and construed in accordance with Scottish Law.

2. General terms and conditions

Your use of this website is subject to these Terms and Conditions and other Guides (e.g. Guide for Authors and Guide for Reviewers) on this site. Your use of this website constitutes a binding contract between you and MedEdPublish.
All user-submitted manuscripts (“papers”), reviews and comments are published under Creative Commons “CC BY-SA 4.0" (  This permits all users to “copy and redistribute the material in any medium or format” and “remix, transform, and build upon the material for any purpose, even commercially”  on condition that correct attribution is given, all changes are clearly indicated, and the new material is published under the same license.  All other contents of this website, including logos, are the property of MedEdPublish.  
MedEdPublish reserves the right to suspend or terminate your access and use of this website at any time without notice if it deems your activity to be in breach of these Terms and Conditions.
MedEdPublish provides this website for use “as is,” and makes no representations or warranties of any kind with respect to the functioning, content (including text, images, advertisements, measurements, links or other items) quality, completeness, fitness for purpose, and disclaims all such representations and warranties.
MedEdPublish and all employees and associates and contributors to this website disclaim all liability for any consequential loss or damage incurred by you, including any loss of income or profit, damage to property, claims of third parties, or any other loss, cost, claim or expense of any kind or character arising out of or in connection with the use of this website, its content or any website to which it is linked.
MedEdPublish reserves the right to change these Terms and Conditions as necessary.  All registered users will be notified (through their registered email addresses) when changes occur, and will be deemed to have read and accepted such changes to the Terms and Conditions.
In the spirit of free and open academic discourse, users’ reviews and comments are publicly visible immediately they are posted.  These postings do not reflect the views of MedEdPublish or any of its employees or associates.  Although MedEdPublish will screen as many of these as possible, there is no guarantee that unacceptable postings will not be made.  Should readers find such postings to be unacceptable, these should be reported through the “Report Abuse” facility.  MedEdPublish will take appropriate action in a timely period.
The MedEdPublish website will have limited and unobtrusive advertising on the Home Page only.  While MedEdPublish is not responsible for the content of these advertisements, should readers find their content to be offensive, this should be reported to MedEdPublish.  MedEdPublish will take appropriate action in a timely period.
Advertisements will be restricted to conferences, courses and other educational activities and to educational products and services.  Advertisements will be clearly identified as advertisements, and will not be juxtaposed to a related article.  The Editor will have the final say on any advertisements published.

3. Registration on the MedEdPublish site

By registering with MedEdPublish, you will need to confirm that you have read and accept our Terms and Conditions.  These include the terms and conditions laid out in this document.
Access to the MedEdPublish website and the papers contained in the journal is granted without the need to register.  Should users wish to submit papers, reviews or comments, however, they are required to register.
When registering, you undertake to ensure that all submitted information is current and correct.  You also undertake to update any information if it changes.
Your registration details are personal to you only, you alone are responsible for the use of the website, and you take all reasonable precautions to ensure that no other persons will use your details to access the website.   
In turn, MedEdPublish will take all reasonable precautions to safeguard your details.  Apart from information publicly displayed (such as your name and contact details on the journal paper) this information will not be supplied to any 3rd parties, unless MedEdPublish is required to do so by law.  (Should you be using your AMEE login credentials to access MedEdPublish, those credentials will be shared with other AMEE sites only).  All user-supplied information will be recorded in our databases, and will be backed up in the normal backup and archiving processes.


4. User-created contributions posted to MedEdPublish  

These terms and conditions refer to all user-created contributions submitted into MedEdPublish, including all journal contributions, reviews and comments.
All contributions will require a user to indicate that they accept the Terms and Conditions.  By accepting the Terms and Conditions, you are bound by this agreement.
By posting material into MedEdPublish, you acknowledge that MedEdPublish has the right to display that material for as long as it deems necessary, and may transfer that material to any backup systems and repositories that it deems necessary.
Although MedEdPublish performs a screening process, ownership of and responsibility for the contribution rests with the user.  Acceptance of a user’s contribution does not in any way imply an endorsement of the opinions expressed.
Use of the MedEdPublish website will be for lawful purposes only, and any activity deemed by MedEdPublish to be unlawful may result in the removal of material and the suspension or removal of a user’s account.
By posting any materials into the MedEdPublish website, you confirm that you have not imposed on any person’s right to privacy, that the material is not defamatory, indecent, or libellous, that you have all legal rights to do so, and that you are not infringing on any copyrights, trademarks, patents or similar legal restrictions.  In addition, you confirm that the material does not contain any electronically harmful code (e.g. “trojans” or viruses), and that the material is not designed to promote or solicit business (and that potential commercial conflicts of interests have been declared), and that the contribution complies with all applicable laws.
MedEdPublish is hereby fully indemnified against all losses and claims resulting from the breach of any of these Terms and Conditions.
In addition, by submitting a paper to MedEdPublish you confirm that:

  1. You are the corresponding author and are submitting on behalf of any other authors with their agreement;
  2. The paper has not previously been published elsewhere and is not currently under consideration by any other journal;
  3. All research reported has been conducted in an ethical and responsible manner, and in compliance with all relevant codes of experimentation and legislation and the paper follows the principles of the Declaration of Helsinki;
  4. Sources quoted are appropriately referenced and acknowledged;
  5. You have included in the Acknowledgements as appropriate any individuals or groups who contributed to this paper;
  6. You have included details of any funding that supported this paper;
  7. You have included details of any conflicts of interest;
  8. The paper does not infringe upon any copyright;
  9. You, and any other authors, agree to post-publication peer review;
  10. You, and any other authors, understand that each paper will be allocated a DOI when published;
  11. You, and any other authors, understand and agree that once published in MedEdPublish the paper cannot be removed from the Journal.

5. Authors’ use of 3rd-party material

When submitting any 3rd-party materials (e.g. images, data sets, tables, etc.), the corresponding author confirms that all necessary copyright conditions on those materials have been met.

6. Privacy policy

MedEdPublish gathers some personal information from users.  While some information is obligatory, other information is given by choice.  The differences are clearly indicated on all electronic forms that users complete.
In addition, for statistical purposes, MedEdPublish keeps track of page accesses.  Cookies (small pieces of electronic code on the website) will be used for other activities, such as remembering preferences.  In doing so, MedEdPublish uses some third-party tools, such as Google Analytics. This is performed primarily to ensure a smooth user experience of the MedEdPublish website.
For marketing and other purposes, MedEdPublish will, from time to time, email registered users.  Tweets will also use authors’ Twitter handles supplied when they submitted manuscripts.  Email addresses, however, will not be shared with third parties, unless required by law.
MedEdPublish will be promoted through the AMEE network (including the website and social media), and articles invited for publication through membership lists.

7. Archiving and retrieval

All papers are allocated a DOI, and this information is stored with CrossRef.
Papers submitted to MedEdPublish are stored by the website developers. (We store all the paper/Manuscript data in the site database (Microsoft SQL Server, hosted on IOMart) as a bespoke extension of the standard Kentico CMS installation.)
In future, it is the goal of MedEdPublish to have recommended papers submitted to PubMed Central, where they will be permanently archived.
MedEdPublish also encourages authors to archive their papers on institutional and other sites.  Because these papers will have the DOI, they will be searchable by general search engines.

8. Rejected manuscript fees

If a manuscript is rejected, submission fees will not be refunded.

9. Appeal process in case of article retraction or similar action

In case of retraction, the corresponding author will be sent explicit details on the reasons for the retraction.  Any appeal on a decision must state explicitly the issue of contention.  The Editor has the right to then consult with any third party over the issue, and make a final decision.  That final decision shall be binding, and the matter shall be deemed closed.